2025 Zolocon Vendor Contract

 ZOLOCON | TOYS, COMICS & GAMING EXPO

     The Valley Forge Casino Resort | King of Prussia, PA 

The undersigned applies for a space at the above exposition. In participating, the Exhibitor understands and agrees to the terms below. In signing, the exhibitor acknowledges having read the terms to which they agree.

1. Zolocon does not reserve spaces. Spaces are only guaranteed once booked through the website and payment is received. If an exhibitor is denied a space for any reason and their payment is returned, neither party will have any further rights, obligations, or liabilities toward the other.

1. Requests for power outlets, tables, and additional chairs must be made in advance.

1. Exhibitors must complete setup before showtimes. Set up begins on Friday, no sooner than 10 am, and must be completed by 7 pm. Saturday VIP Admission is at 8:30 am. General Admission is from 10 am to 4:30 pm. Sunday General Admission is from 9 am to 4 pm. 

1. Upon arrival, Exhibitors and setup assistants must sign in to receive badges. All parties agree that badges are non-transferable and must be worn at all times. Zolocon Reserves the right to turn away individuals at their discretion.

1. No outside resellers or promoters are allowed on Friday during setup.

1. No soliciting during setup or the expo including but not limited to invitations, printed items, and banners unless cleared by Promoters.

1. Exhibitors (or their set-up assistants) will be held responsible for any damages and will be billed accordingly.

1. Exhibitors cannot share spaces without prior consent from Promoters.

1. Displays must be designed to fit within the rental space parameters and not conflict with local fire codes or public safety. 

1. All spaces are pre-arranged. Promoters will determine the floor plan and reserve the right to make necessary onsite adjustments. Specific locations may be requested in advance. After a space is assigned, it cannot be moved without consulting Promoters.

1. People found violating the terms of this contract will be removed from the show without a refund.

1. If Zolocon is canceled, all fees will be returned to the Exhibitor. Upon return of payment, neither party will have any further rights, obligations, or liabilities with each other. 

1. No refunds will be provided in the event of a postponement, exhibitor absence, or lack of sales. If inclement weather prevents the show from taking place as scheduled, the organizers will reschedule the event, and any table sales will be credited toward the new date. Every vendor will be contacted if such a situation arises.

1. Zolocon's Promoters, volunteers, and staff will not be held liable or responsible for theft, or personal or property damage that may occur on or around the premises. Exhibitors waive any claims of theft, injury, or property damage against Zolocon's Promoters, show managers and expo staff. All show managers, volunteers, and expo staff are held harmless and will be indemnified against all liabilities or expenses arising from any claims of injury or property damage to any person or property, including all costs associated with the defense, including attorneys’ fees. Additionally, Zolocon's Promoters are not responsible for legal action relating to the sale of bootleg or unlicensed products.

Exhibitor (Your Name) _____________________________________________________________________

Company (or Name) Exhibiting Under for Zolocon _______________________________________________

EIN # (Tax ID) ____________________________________________________________________________

Mobile Phone Number ____________________________________________________________________

Professional Email _______________________________________________________________________

Signature _______________________________________________________________________________

Today’s Date ____________________________________________________________________________

Badges are assigned to the following people. All parties agree that badges are non-transferable and must be worn at all times. The Exhibitor is responsible for the actions of the badge holder. Initial Here ____________

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